1. DEFINITIONS
Chief Executive
The person appointed by Leigh Sports Village
to manage the facilities or his/her Operations
Manager.
Hirer
Any individual group or club who, upon
prior agreement, uses the facilities.
Premises
The whole or any part of the facility.
Any query arising over the interpretation
of these Regulations and Conditions or
as to the hire charge, shall be determined
by LEIGH SPORTS VILLAGE.
2. BOOKING ARRANGEMENTS
The hiring of the premises shall be subject
to the Terms and Conditions hereinafter
provided.
All correspondence must be addressed and
forwarded to the facility, marked for
the attention
of the Operations Manager.
Clubs must apply on the official Application
Form at least 14 days before the proposed
date of hiring. The Operations Manager
has the right to refuse or accept a club
or individual booking if he considers
that it is in the interests of the Leigh
Sports Village to do so.
3. HIRE CHARGES
The sum fixed from time to time as the
amount to be paid by the hirer for the
use of the said facilities per hour.Leigh
Sports Village reserves the right to increase
all hire charges and shall provide a minimum
of one months notification to the hirer
prior to any increase. The hirer shall
be liable to pay the increased hire charge
for any subsequent hiring.
4. PAYMENTS
Casual/occasional Bookings
Full payment must be made by 1pm before
the day of hire period commences.
For occasional hires full payment must
be made 14 days before use of facilities.
Seasonal Block Bookings by Clubs
Where facilities are booked by the user
matrix and large clubs over a period exceeding
one month, the Club will be billed for
the period of 3 months in advance.
In some cases with smaller clubs they
will be able to pay 3 weeks up front then
pay
weekly the day they start using the club.
Non-payment prior to the date
and time of usage of the facilities may
result in cancellation of the booking.
5. FIRE EVACUATION PROCEDURE
In the interest of Public Health and Safety,
there will be NO SMOKING permitted within
the building.
Should it be necessary to evacuate the
building in the event of an emergency
or for whatever reason, an alarm will
be sounded
Everyone must immediately leave the building
by the nearest signed exit. Please familiarise
yourself with the location of these. Identifiable
recreation assistants will be on hand
to direct and assist when required.
6. HIRER’S OBLIGATIONS
6.1 Preference of allocation will be
given to the Leigh Sports Village partners.
6.2 Clubs desiring an extension of time
must make application to the operations
Manager, giving at least one months notice
in writing.
6.3 All persons shall leave the facilities
at least 15 minutes before the close of
the premises, or at such time on any special
occasions as may be agreed in writing
by the Operations Manager.
6.4 The Hirer's representative will be
held responsible to ensure that Condition
6.3 is duly performed and observed.
6.5 (a) Leigh Sports Village shall not
be responsible and the Hirer shall indemnify
leigh sport village against any claim
for or in respect of accident, loss or
damage sustained by any person on the
premises during the time when the premises
are used by the Hirer, other than accidents,
loss or damage caused by the act of default
of a member of staff at Leigh Sports Village.
6.5 (b) In certain circumstances, Leigh
Sports Village may require a Hirer to
take out third party insurance to cover
the liability of the Hirer in respect
of personal injury or death or damage
to property arising out of or in the course
of or caused by the hiring.(this will
apply to all clubs who supervise their
own sessions) The limit of indemnity on
such policy will be £5,000,000.00
for any one occurrence or series of occurrences
arising out of one event in any one year
or other period. Leigh Sports Village
reserves the right to require a hirer
to submit to Leigh Sports Village a policy
and premium receipt for approval prior
to confirmation of hiring. Failure to
comply with any of the requirements of
this clause may result in the termination
of the hiring.
Note: Leigh Sports Village
carries third party insurance in respect
of claims arising due to its own negligence
and that insurance extends to cover certain
groups e.g. certain parent/teacher associations.
Leigh sports village does not carry third
party insurance to cover any other groups
in respect of third party claims.
6.5(c) All occasional hirers must use
Leigh Sports Village staff.
6.6 (a) The hirer or his registered supervisory
staff must ensure that they comply with
the requirements of the Normal Operating
Procedure and the Emergency Action Plan
for the facility, namely that all sessions
must be adequately supervised by competent
qualified persons.
FAILURE BY THE HIRER TO FULLY COMPLY WITH
SECTION 6 WILL RESULT IN THE HIRE BEING
CANCELLED WITHOUT NOTICE. IF A SESSION
WAS FOUND TO BE UNSUPERVISED BY A QUALIFIED
PERSON (6.6b), IT WOULD BE CANCELLED IMMEDIATELY.
6.7 The Operations Manager or his representative
may expel or cause to be expelled from
the building any person creating a disturbance
or behaving in a disorderly or indecent
manner or for any other failure to observe
these conditions.
6.8 Any damage done to the premises, fittings,
conveniences or accessories of the establishment
during the time when it is used and not
arising from the act or default of Leigh
Sports Village or their employees, shall
be made good by and at the expense of
the hirer.
6.9 For those clubs with seasonal bookings,
Leigh Sports Village reserves the right
to vary the periods of hire offered to
Clubs from one year to another. A period
of at least three months notice will be
given to any Club prior to any changes
taking places.
6.10 (a) In the event of the Club not
requiring the facilities for any of the
reserved evenings, not less than 3 months
notice (in writing) must be given to the
Operations Manager.
6.11 (a) For the purpose of maintaining
discipline and good order, the members
of the Clubs shall at all times during
the periods of which the premises are
let to the Club, carry out the reasonable
directions of the Operations Manager.
In addition to Clause 11 (a) hereof, all
persons using the premises shall observe
and be bound by all Rules, Regulations
and Bye-Laws currently in force in respect
hereof.
6.12 REPORTING OF INJURIES, DISEASES AND
DANGEROUS OCCURRENCES REGULATIONS 1985.
It is the responsibility of the hirer
to ensure that any accident/incident which
occurs during the period of hire is reported
promptly to the operations Manager or
his representative. If for some reason
this is not possible e.g. the accident/injury
does not come to light until after persons
have left the premises, it must be reported
to the operations Manager or his representative
within 24 hours.
6.13 Failure to comply with any of the
foregoing sections may result in the Agreement
for Hire being cancelled without notice.
The Agreement may also be cancelled for
other reasons e.g. failure to pay accounts.
6.14 Portable Electrical Equipment - No
such equipment is permitted without prior
approval of Leigh Sports Village. Such
equipment must conform to the Electricity
At Work Regulations and only after confirmation
of acceptability by the site manager may
the equipment be used.
LEIGH SPORTS VILLAGE RESERVE
THE RIGHT TO ALTER THESE CONDITIONS OR
INITIATE NEW ONES AT ANY TIME.
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